Privacy Policy

Photonics Finland association privacy statement

Security and reliability is an priority for Photonics Finland association (later Photonics Finland) operations including protecting our members data and to make sure that all the collected member information are safe with us. Our website address is:

What personal data we collect and why we collect it

When processing personal data, we follow the valid data protection and privacy legislation. Data is collected from our members, stakeholders and personnel. We process personal data, such as name, company, address, email, and phone number, to the extent permitted under legislation for example on the basis of and according to permission provided by customers. Additionally, we send newsletters to our members and stakeholders or other parties that are important for Photonics Finland operations.

We mainly collect personal data from our members or parties that are using our services, when joining to Photonics Finland, making an registration to our events or exhibitions with Photonics Finland, signing up for newsletters or participating for our surveys. We process personal data so that we can perform our statutory project and association related obligations.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

In accordance with the GDPR, Photonics Finland will not disclose personal data to third parties. However, the data may on occasion be disclosed in a manner that complies with the legislation. Data can be disclosed for example in accordance with special legislation and decrees that steer structural funds and EU projects, such as the Government Decree on the eligibility for support of costs part-financed by a structural fund.

Photonics Finland projects are carried out with partners based outside the EU and the European Economic Area. Personal data is disclosed on a case by case basis and with separate express permission from the user. 

How long we retain your data

We retain our members personal data for the duration of their membership. When the member resign from Photonics Finland, all personal data will be removed from our register. Personal data related to project activities are stored in accordance with project and funding related legislation. Personal data related to an employment relationship are stored in accordance with relevant legislation. Personal data related to marketing is stored until the member, stakeholder or other parties important for Photonics Finland operations requests their information to be removed from the register.

What rights you have over your data

Person who has shared his personal information with Photonics Finland has the right:

  • to inspect his/her own personal data
  • to request that his/her information be corrected or deleted
  • to limit or oppose the processing of his/her own personal data
  • to request that his/her personal data is transferred from one system to another/from one data controller to another
  • to withdraw the permission, he/she has provided, if the processing of personal data is based on permission from the data subject
  • to submit a written complaint to the Photonics Finland office, if the data subject believes that his/her personal data has been processed in a manner that violates the currently valid privacy legislation

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Changes to terms and contact information

This information has last been updated on 21 May 2018. We reserve the right to change the privacy practices described herein and to update these terms accordingly.

Photonics Finland is responsible for all matters related to the General Data Protection Regulation and the updating of this document. If you have questions about our privacy statement, please contact[:fi]

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